For fire sprinkler contractors: the inspector fills the NFPA 25 inspection, testing and maintenance report on a phone at the building, deficiencies get photos and priorities, and the finished report is ready for the customer and for the fire department's reporting portal — without re-typing.
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Office building, wet system with fire pump. Annual inspection: main drain test and flow test results entered, 2 heads painted and 1 missing escutcheon recorded with photos. Customer report sent as PDF, the portal fields ready for upload, a repair quote created for 3 items.
Choose your planA fire sprinkler contractor inspects, tests and maintains sprinkler systems under NFPA 25: checks of valves and gauges from weekly to quarterly, alarm device tests quarterly or semiannually, annual main drain tests, flow tests and internal pipe assessments at the intervals the standard sets. After each visit the building owner needs a report, and in many jurisdictions the fire department wants the result too, often through an online reporting portal that charges a fee per submitted report.
Many smaller contractors still fill paper or PDF forms and then type the same results into the portal. Inspection software exists, but much of it is sold per user at prices built for larger fleets, or does not prepare the portal fields at all. Sprinkler Report Desk is built for small and mid-size sprinkler contractors who want one entry per inspection.
At the building the inspector opens the system on a phone. The building, the system type and the components are already there from the last visit. The checklist follows NFPA 25 for the inspection frequency — weekly, monthly, quarterly, annual or five-year — and for the system type: wet, dry, preaction, deluge, standpipe or fire pump. Test results are entered as numbers, not as notes.
Every deficiency is recorded where it was found, with a photo and a priority: impairment, critical or non-critical. The office turns the deficiency list into a repair quote for the customer with one click, so findings become work instead of staying on paper.
When the inspection is complete, the customer receives a clean PDF report. The same results are prepared in the order the fire department's reporting portal asks for them, so the office uploads them instead of typing them again. The service keeps a copy of every report by building and date.
Each building has its inspection schedule by frequency. The office sees which inspections are due this month and builds routes for the inspectors. Customers can be reminded before an annual or five-year inspection comes due.
Setting up is quick. You import your buildings and systems from a spreadsheet or add them on the first visit, together with the customer contacts who receive reports. Inspectors get their own logins, and the office decides which buildings each inspector sees. From the second visit on, the building, its systems and the previous results are already on the phone.
When a fire marshal or a building owner asks about a past inspection, the office finds it by address, system or date in seconds and resends the PDF. Open deficiencies stay visible until they are repaired, so nothing found during an inspection is forgotten.
Inspection, testing and the content of each report remain the responsibility of the licensed contractor and inspector. We are not affiliated with NFPA, any fire department or any reporting portal operator, and we do not submit reports on your behalf.
Weekly, monthly, quarterly, annual and five-year items for wet, dry, preaction, deluge, standpipe and fire pump systems.
No. The report fields are prepared in the order the portal asks for them; your office uploads them.
Yes. The deficiency list turns into a repair quote for the customer with one click.
Yes, per inspector, with office users included.
Not yet. The service is in preparation, and we are checking whether sprinkler contractors need it.